In-person Graduation Ceremonies for the Class of 2021 will be taking place during the week commencing 1 November 2021, with ceremonies in the morning and afternoon from Tuesday to Friday.

The information below gives you an overview of the arrangements for graduation and gives specific guidance on booking your tickets, gown and photography.

Once the booking deadline closes, this page will be updated with new information that provided further ‘on the day’ detail (including parking information, suggested walking routes and site maps).

Graduation ceremonies FAQs

When is graduation taking place for the Class of 2021?

In-person Graduation Ceremonies for the Class of 2021 will be taking place during the week commencing 1 November 2021, with three ceremonies each day from Tuesday to Friday (2-5 November). 

You should have received an email with the time and date of your specific ceremony.

If you have not received an email, but believe that you should be graduating, please contact us on graduation@worc.ac.uk

Where are the ceremonies taking place?

The ceremonies will be held at the magnificent Worcester Cathedral.

You will collect your robes and have the opportunity for a professional photograph at the University’s City Campus.

Graduates and Guests will the travel between the City Campus and the Cathedral by foot (a distance of 0.8 miles). Detailed guidance on the suggested walking route and walking times will be published shortly. Car park locations will also be published in advance, for those who need to or prefer to travel by car.

Following the ceremony, all graduates, their ticketed guests and University staff are invited to return to the City Campus for a reception, where light refreshments will be served. You will also have further opportunities to take photographs against the beautiful backdrop of the historic Charles Hastings building. 

Do I have to attend my ceremony?

Passing the required examinations and assessments is actually what turns a student into a graduate- this means you are not required to attend the ceremonies. The ceremonies are simply an opportunity to celebrate your achievement with your classmates, academic staff and guests.

You will be able to access a copy of your final module grades and a letter confirming whether you have achieved your qualification on your SOLE page. 

My particular ceremony date is inconvenient. Is it possible to swap to another ceremony?

It is not possible to change a ceremony date. If you cannot attend on your ceremony day, you are very welcome to watch remotely through the live, online broadcast (see below). 

I am not sure I can attend. Can I watch my ceremony remotely?

All ceremonies will be broadcast live through an online stream, which will be linked from this webpage. There is no cost to watch the broadcast and you can share the link with family and friends. If you can’t watch the ceremony live, recordings will be available to view afterwards for one month. 

What will the ceremonies involve?

The celebrations will include all of the traditional features of our graduation ceremonies, including academic dress, photography and speeches. Most importantly, they will provide an opportunity to come together as a community and to reunite after such a difficult year.

Each graduate will be called on to the stage individually, with their fellow classmates, guests and staff watching and applauding. 

How long is each ceremony?

Each ceremony will last between 1 to 1.5 hours. 

Do you have any recommendations or special rates for accommodation?

Our Accommodation Team have reserved a small number of rooms in our on-campus Halls of Residence for Graduates and their guests.

Flats will be available at a special rate, along with a food and drink options.

If you would like to find out more, email accommodation@worc.ac.uk

Booking tickets

How do I order my tickets?

You should have received an email from the Graduation team, which gives you the date and time of your ceremony and invites you to book tickets.

To book your tickets, please log into your SOLE page and find the Graduation link. This will take you through to a booking form for you and your guests. You will also be able to pay for your tickets. 

When do I need to order my tickets by?

Please order your tickets as soon as possible. The deadline for confirming your attendance and booking tickets is midnight on 10th of October 2021.

How much do tickets cost?

Tickets for Graduates are free.

Guest tickets cost £18.50

What’s included in the guest ticket price?

The ticket price includes:

  • Entrance to the Ceremony
  • A commemorative programme
  • A glass of sparkling wine and light refreshments at the reception (a menu will be published on this website shortly with detailed dietary information)

How many guests can I bring?

You can invite up to a maximum of three guests to join you at your ceremony. 

I have more than three guests I'd like to bring. Can I get an extra ticket?

Due to capacity restrictions, Graduates are given the option of a maximum of three guests to join them in the ceremony and reception.

If you have additional guests who would like to watch your ceremony, they are invited to join our livestream, online broadcast on the day. This will be available as an online link, which can be accessed from any computer. There will be no charge to watch the broadcast.

Once ticket booking has closed and we can be certain of the number of people attending, we will publish a list on this webpage of any ceremonies with remaining capacity, and you may be able to purchase additional tickets on the day of your ceremony on a first come, first served basis. 

Can I bring extra guests for the photography?

Additional friends and family may join you for your professional photographs (if you are opting to have these). The photos are booked in advance and are taken before your ceremony. Only ticketed guests are able to join you for the ceremony and reception. 

When will I receive my tickets?

You will receive electronic information in advance of your ceremony, which confirms your attendance and also important details (such as your seat number in the Cathedral). This email will be sent to your preferred contact address (as indicated on SOLE so please make sure this is up to date). You will need to present this electronic confirmation on a mobile when you arrive to collect your gown at the City Campus.

If you do not have a mobile device, you can print out the information and bring a hardcopy with you on the day. 

Once you have checked in at City Campus, paper tickets will be issued to you and your guests. These tickets will give you access to the ceremony and the reception. 

I booked tickets, but I’ve changed my mind. Can I get a refund?

You are able to request a refund up to the Friday before Graduation (29 October). Refunds will not be available after this date. 

What happens if there is another national lockdown due to Covid-19? Can I get a refund?

The situation with the pandemic is still unpredictable and as we write there are national social distancing restrictions or predictions for further national lockdowns. However, if the situation changes and a lockdown is imposed, which means Graduation cannot take place, please rest assured that you will receive a full refund on your tickets.

We don’t want you to experience any further disappointments if they can be avoided, so we have been working on plans for celebrations that will allow for the greatest level of flexibility and insure against any potential restrictions as much as possible. If new guidelines are implemented, we have options for alternative venues (including outdoor spaces) so that you will be able to attend a ceremony.

Please be assured that arrangements for the event will adhere to any guidelines in place at the time. 

Booking your gown and photography

Do I have to wear an academic gown?

Yes! You will need to book an academic gown and cap. Wearing academic dress is one of the highlights of Graduation and is required for all graduates attending a ceremony.

The Cathedral request that caps are not worn inside the building. 

How do I book my academic gown?

You must book your gown in advance and should aim to do this as soon as possible. Your graduation details are already loaded into the system, so it will select the correct academic gown for your particular qualification.

Please visit the YourGraduation website for details of how to book your robes and photography.

Is there photography available on the day?

An optional professional photography service is available on the day to take portraits. This can include a portrait of you wearing your cap and gown and photographs with your family and friends. A photograph is also taken when you are presented on stage in the Cathedral.

Please visit the YourGraduation website for details of how to book your robes and photography.

The Cathedral does not permit additional filming and photography inside, but you are of course welcome to take your own photographs before and after the ceremony. The beautiful Charles Hastings building at the City Campus offers a striking background for photographs. 

Do I need to book my photographs in advance?

Yes- you should aim to book and pay for your photographs in advance.

Please visit the YourGraduation website for details.

It is possible to simply turn up on the day, but you will find it much more convenient and efficient to make the arrangements via the website in advance. 

I have a question that hasn’t been answered by these pages. What should I do?

We will provide further updates on plans over the coming weeks and add more detail as it becomes available, so please continue to refer back to these pages.

If you have a specific and urgent question, you can get in touch with us on graduation@worc.ac.uk

 

On the day FAQs

Please visit these pages again before your ceremony, for detailed ‘on the day’ guidance and please keep watch for further emails from us!