Company: Art In Minds Foundation
Location: Worcester City Centre (Bradbury Centre)
Name: Claire Hilton
Description: Art in Minds Foundation is a registered charity supporting adults from around Worcestershire who have suffered from or are currently experiencing mental ill health. We currently have over 160 members and since 2004 our artists have been able to develop, share and broaden their creative skills in a supported environment where attending practical arts based workshops, one to one tutorials and participating in exhibiting opportunities, art groups and social events is actively encouraged. Getting involved with the organisation through its volunteering opportunities has helped some of our members re-engage with employment and education, leading to a more fulfilled life. Our aim is to encourage creativity and social interaction, improve confidence and self-esteem whilst reducing the stigma that people with mental health issues face in everyday life.
Duration: 6 months
Duties: Your role as administrative assistant will be to help with the day to day running of the AIMs office. This role has varying demands during the year and as such will be shared with another administrative assistant who you will work alongside with (for both roles) and share the load at the busier times of the year. The tasks are varied but straightforward and help is always on hand when needed. Training will be given on all aspects of this role from our current admin volunteer as well as our project manager. Supervision will be given on a monthly basis and as working with vulnerable adults a DBS check will be needed. You will also be required to adhere to all policies and procedures as part of our organisation.
The main tasks within this role are:
Liaise with member support officer who will inform you of any updates needed to the contact details for members etc.
Complete word processing tasks as required from our project manager using Microsoft Office Word.
Action mail and be responsible for the delivery of correspondence letters.
Liaise with Acolyte print services as necessary when flyers, postcards other printed materials are being produced to check for quality, quantity and time scales.
Process member registration and member packs which entails printing the associated covering letter, producing a membership card and posting.
Check stock levels of consumables in the office including paper, envelopes, stamps, tea and coffee, using and recording petty cash to replenish stock. It would be preferable you were also able to attend our monthly meeting (last Friday of every month). This will help you to be a known face to our members and port of contact for them if needed. There will also be opportunities to be involved in fundraising, member support and raising awareness about what our organisation does as a whole if you wish to.
Person Specification: Good social and communication skills are essential. Working with vulnerable adults and personal details a CRB would be required and an understanding of confidentiality and data handling rules and regulation (policies will be supplied). The role will take place predominantly in our city centre based office for approximately 2hours per week (Thursdays are preferable) and training and supervision will be provided. It would be preferable you were also able to attend our monthly meeting (last Friday of every month) to take minutes. This will help you to be a known face to our members and port of contact for them if needed. There will also be opportunities to be involved in fundraising, events and raising awareness about what our organisation does as a whole if you wish to.