Course Approval (including Course Scrutiny Group and Course Closure forms)

Course Approval (including Course Scrutiny Group and Course Closure forms)

Please contact AQU if you have any queries on which documentation to use.

Initial planning approval must be given by the Course Scrutiny Group of University Executive Committee for all course proposals, changes to title, major changes and course closures.  Please use the appropriate form below and return to

Course Scrutiny Group (CSG) Revised Process 2017/18 Flow Diagram (with effect from August 2017)
CSG Process Stage 1 Guidance Document
CSG Stage 2 Course Proposal Form
CSG Stage 2 Collaborative Provision Proposal Form
CSG Stage 2 Course Proposal Costings

Course Closure, Suspension and Substantial Change Procedures (with effect from February 2017)
Course Closure, Suspension and Substantial Change Form
Course Closure Action Plan
Flowchart for Course Closure, Suspension and Substantial Change
Course Closure, Suspension and Major Change Policy (new April 2017) 

Guidance for mapping UW HND awards to Pearson BTEC HN awards 

If you are planning to develop a new course, please contact AQU and your IQC Chair in the first instance to arrange a preliminary meeting to discuss the process and timescales.

The Course Planning and Approval/Re-approval Process is the means by which the University approves all courses leading to an award granted by UW, either directly or via partnership arrangements.  The development process is based upon a consultancy model carried out by the course team in discussion with internal and external specialists.  Listed below are key appendices as outlined in the principles and process document:

Appendix 1    Flowchart outlining Course Planning and Approval/Reapproval process - currently being updated
Appendix 2    Standard Criteria for Approval of all Provision
Appendix 3    Checklist for Courses involving Collaborative Arrangements
Appendix 4    Course Proposal Form (See CSG forms above)
Appendix 4a  Documentation sign-off form for Academic Head, IQC Chair (new from Jan 2017)
Appendix 4b  Briefing paper for final approval meeting
Appendix 5    Intent to Approve form (ITA) (updated March 2017)
Appendix 6    Guidance on choosing External Advisers/External Panel Members
Appendix 7    Programme Specification Templates - (updated August 2016)
Appendix 8    Course Handbook guidance (updated July 2017 re attendance)
Appendix 9    Module Specification Template (updated May 2017 for 2017/18)
Appendix 10  Report Template for External Adviser 1
Appendix 10b Report Template for Employer External Adviser
Appendix 11  Resource Statement - UW based programmes
Appendix 12  Resource Statement - Collaborative Provision courses
Appendix 13  AQU Officer's Report Template
Appendix 14  Approval of new delivery venues for existing provision        

The University takes a risk-based approach with regard to approving changes to modules and/or courses. The majority of changes to be made to existing provision can be approved through the Institute Quality Committees with the degree of external input varying according to the types of changes that may occur (see Appendix 15 below).

Appendix 15  Guidance on Amendments to Modules and Courses 
Appendix 16  Amendments to Approved Modules form
Appendix 17  Amendments to Approved Courses form
Appendix 18  Removal of Optional Modules form
Appendix 19  Cumulative change tracking spreadsheet
Appendix 20  IQC cumulative change report template

Feedback on AQU processes

Thank you for your involvement in our Course Planning and Approval process. 
It would be really useful for future development of our processes if you could send us your feedback.
If you have recently attended an approval or review event at the University of Worcester, please click here to go to our Evaluation Questionnaire, or send any comments by email to the Academic Quality Unit.
We look forward to hearing from you.

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